Project overview
This restaurant accounting reconstruction covered a four-outlet group whose 2014–2018 QuickBooks records were incomplete. Sales were tracked in spreadsheets, while delivery and promotion channels each had different commission, invoicing, and settlement arrangements.
BPOAS’s work
BPOAS reconstructed the accounts from the company’s inception through 2018 using available source records. The work included reviewing sales for four outlets and matching delivery-platform settlements to invoices, bank deposits, and the relevant partner contracts. Because commission, invoicing, and settlement terms differed between partners, the contracts were checked to support the commission rates recorded in the books. BPOAS also requested supplier statements; where only limited statements were available, supplier invoices and other supporting documents were used to rebuild and review balances. Payroll and costs paid through external PRO providers were worked through alongside the bank activity. This evidence-led process helped identify gaps and bring the separate records into a more coherent accounting history.
After the reconstruction, we moved the accounting setup from QuickBooks to Xero, configured the system from scratch, and trained the client’s staff to use its banking, accounts payable, accounts receivable, and payroll functions.
Outcome
The project delivered a complete reconstructed set of books for 2014–2018. BPOAS reconciled the bank accounts and tracked sales and expenses by restaurant. Management received a complete balance sheet, profit and loss statement, and cash flow statement, together with accounts receivable and accounts payable ageing reports. These outputs brought the reconstructed records into a usable reporting set and gave management clearer visibility into each outlet’s sales and expenses, the group’s overall financial position, cash movements, and outstanding balances. The project also included the new Xero setup and practical staff training, so the team could work with the accounting system across banking, payables, receivables, and payroll. The case demonstrates how source-document review, contract checks, and reconciliations can help restore clarity when historic restaurant accounts are incomplete.
